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 AlphaHRMS
 About AlphaHRMS
 Employee Master File
 Payroll Module
 Taxation Module
 Leave Module
 Pension Module
 Attendance Module
 Report Module
 Query Builder Module
 Workflow Module
 e-AlphaHRMS EES (Employee Self Service) Module

AlphaHRMS Human Resources Management System aims at boosting productivity and efficiency by streamlining the use of resources. As an integrated solution for human resources management, AlphaHRMS puts all employee information at your fingertips, automates workflow, and supports business growth. AlphaHRMS is user-friendly, easy to maintain, and powerful. Some highlighted features include:

  • Extensive Human Resources functions.
  • Supports Traditional Chinese, Simplified Chinese, and English.
  • MPF and ORSO ready with auto-enrollment, contribution calculations and reports.
  • Supports multi-companies.
  • Powerful search function allows users to trace and retrieve employee information agilely.
  • Powerful utilities for salary review, termination pay, employee transfer and import/export functions.
  • Over 30 preset reports covering areas like personal information, payroll, MPF/ORSO, taxation, salary, etc.
  • Powerful query builder function allows users to construct ad hoc report.
  • Full user logon and security control.
  • Supports multi-user access.
  • Provide export and import functions such as employee and payroll data in Microsoft Excel format.
  • e-AlphaHRMS web-based portal (Employee Self Service).
  • Integrates with various door access and attendance systems and devices.
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Employee Master File of AlphaHRMS helps to streamline the process of keeping employee records and create a paperless environment in the office. It contains a comprehensive employee database which keeps all records electronically with additional features include:

  • 15 alphanumeric self-defined employee ID.
  • Detailed employee information, including the vital MPF information.
  • Keeping track of employee historical information including salary, movement, and evaluation.
  • Allows assignment of cost centers to an employee for cost allocation.
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Payroll Module provides a combination of features include:

  • Allows up to 99 times payroll generation per period according to different needs.
  • User can define payroll frequency on daily, weekly, bi-weekly, half-monthly and monthly for particular pay group.
  • Handles partial payment (with / without contribution).
  • Handles overtime payment.
  • Handles leave deduction or payment.
  • Handles recurring payment.
  • Handles late payment.
  • Handles daily time in and time out payment.
  • Handles refund of contribution.
  • Supports major banks' auto-pay file format.
  • Configuration of different payment codes to include / exclude factors like MPF or ORSO in payroll calculation.
  • Supports weekdays, calendar date, working day or base date calculation.
  • Calculation of long service or severance payment.
  • Users can define medical type such as reimbursement rate and maximum amount. Users can also define multiple medical packages offered by company with reimbursement ceiling amount control.
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Taxation Module allows users to submit tax returns to Inland Revenue Department via diskette:

  • The system supports electronic tax return filing (IR56B and IR56M diskette generation).
  • Generates hard copies of IR56B, IR56E, IR56F, IR56G and IR56M
  • IR-diskette (soft copies) and IR-forms (hard copies) have been approved by Inland Revenue Department as official tax return formats.
  • Allows users to edit taxation information and input additional tax information not specified in payroll.
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Leave Module keeps track of leave status and leave transaction records. The function greatly enhances overall efficiency of the leave recording system and enhances accountability. Other features include:

  • Defining generic formula for calculating deductions of leaves and assigning different leave entitlements to different staff grades.
  • Calculates annual leave according to fiscal year, annual year and joined date of staff.
  • Displays leave entitlement by desired accrual date.
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Pension Module not only manages MPF and ORSO contributions, but also provides users with various evaluation functions:

  • Set up MPF and ORSO plans with top up amount for new join and current employees.
  • Inquiry of MPF contribution status of any staff for different periods as specified by user.
  • User can adjust employees' or employers' previous MPF/ORSO contribution.
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  • User-definable Roster by individual staff by calendar month.
  • Support Roster in Excel format for data import and export.
  • User-definable Shift Code.
  • Multiple IN, OUT, BREAK time slots for each Shift Code.
  • Automatic capturing of Required Work Hours and Actual Worked Hours.
  • Automatic calculation of Lateness & Shortage hours.
  • Calculate O.T. hours based on user defined O.T. criteria, e.g. minimum working time to be qualified as O.T.
  • O.T. unit per interval.
  • Automatic calculation of Shift Allowance, with user-definable Allowance Amount.
  • Useful Attendance Reports, e.g. Attendance Slip for individual's whole month time record, Monthly Attendance Report, etc.
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  • Over 30 preset reports covering areas like personal information, payroll, MPF/ORSO, taxation, salary by filterable queries.
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  • This tool allows you to find the answers to your own questions, drawing on information in the matched AlphaHRMS data sets. You can create an excel report that shows total number of employees in Gender and Age group say between 20 to 40, or shows the staff leave taken history.
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  • A tool for routing documents between employees and department heads depending on employment status. Workflow management facilitates the flow of documents in accordance with different employees actions, status, period and structure index.
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  • Browser based application
  • Accessible from Intranet or Internet
  • Available on any workstation that is compatible with the system
  • Accessible at employees' convenience (24 X 7)
  • Employees have abilities to reset their own passwords
  • Unlimited user defined download documentation
  • Unlimited user defined of company events or news
  • Allow employees to apply all types of leave on the web
  • Print Pay-Slip and Leave History
  • Print Daily Attendance Report
  • Allow Department Head (Approver) to approve, queue up or reject leave requests
  • Direct update the Daily Attendance and re-calculate Late/Early deduction, OT & Allowance
  • Workflow module will allow HR department to define messages escalation in between status/actions in portal (Request, Approval, Reject, Pending and Cancelled leave record)

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